I've collected a few business cards over the years

Architecting your business card information

At the end of a very long 2016, I scanned all of the business cards I collected from meetups and conferences. It was quite a pile! While scanning them into Evernote for safe-keeping, a few information architecture issues became apparent.

This is how Evernote displays saved business card information
This is how Evernote displays scanned/photographed business card information

Business cards are no longer just a way to creatively and memorably share our contact information. They’re also another data point that can be scanned, shared, analyzed, and retained in various ways.

I love Evernote, and organize a large part of my life with it. It also performs optical character recognition (OCR) on items like business cards, so you can categorize and search for information.

Once I started taking photos of the cards, I found that you can link your Evernote account to your LinkedIn account. This is a pretty cool feature, because you’re always synched with your contacts’ information. This process also highlighted the information architecture issues with some of the cards:

  • Reverse/white-on-black or colored backgrounds were particularly difficult for Evernote to recognize. It could not read one card no matter what I did.
  • Items that run into each other, such as names and job titles, were difficult for both tools (Evernote and LinkedIn) to recognize.
  • Creative typography such as vertical and circular type failed miserably.
  • Elaborate designs confuse Evernote. If it has a problem, it designates the card as a photo instead of a business card. This added an extra step to the process, as I had to manually tell Evernote via a drop-down that it was business card, not a photo, and wait for it to recognize the content, which it often could not.
If your information isn't structured correctly, then Evernote doesn't recognize it as a business card.
If your information isn’t structured correctly, then Evernote doesn’t recognize it as a business card.

Testing my own information architecture

My business card scanned into Evernote
My business card scanned into Evernote

As a test, I scanned my own business card in, to see how it would perform and how LinkedIn would pick it up. I was surprised to see that it recognized my email address, but incorrectly recognized my Twitter handle. It’s also interesting to see that LinkedIn’s job title overrode my own card, but not my email address.

Takeaways

Your business card is disposable, but its information is not. When creating your business card, it’s important to consider both design and structure.

First, consider your users’ (your card recipients’) needs, which is what we frequently do in technical communication. Determine what information about you is important to view at-a-glance. Then, try to make it easier for your users to retain your information long-term, whether it’s in a note-taking tool or a dedicated business card manager:

  • Make sure your content types (title, company, social media) are separate and easy for OCR software to recognize.
  • Ensure your design doesn’t obscure the information you want recipients to retain — and scan.
  • Consider labeling information for quicker information processing.
  • Ensure fonts are legible and easy to scan.

Here’s to a happy, well-organized 2017!

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